SERVICE AND OUTREACH

Annual Updates Due date

Sat, August 31, 2024, at 11:59pm
Email call sent in June
Due: Annual Reports, Toolkits, Web content, Archival material

 

August 31 is the due date for annual reports and updates. Annual Reports, Toolkits, web page updates, operating document updates and archives collections are all due each year on this date.

At the end of each fiscal year UMRA leaders are expected to prepare and submit annual reports, toolkits, and any appropriate archival documents, and also to revise and update their website pages. The Organizational Continuity Committee (OCC) is responsible for managing and monitoring this activity on behalf of the Board.

The OCC will email the overview and templates to leadership to use in preparation of your Annual Reports and Toolkits. The overview gives a description of what the report should include, and the template provides a suggested format.  See attachments below.  The call for updates to archives, websites and web-based documents will be sent to appropriate individuals.

Each year the OCC will review all reports and present a summary to the Board of key issues, challenges, ideas, and outcomes that may be helpful to the organization as a whole. As the organization’s new president last Fall, Eric joined the OCC review committee in reading every report and acted on several ideas and recommendations suggested. The OCC will also assure that all documents are posted to the UMRA website and will prepare materials for University Archives.

Toolkits: Updating or, if necessary, creating the toolkit for your area will ensure continuity and improve efficiency in carrying out its operations and essential leadership functions.

Examples: You should be able to access a copy of last year’s annual report and toolkit on the UMRA website under the Resources menu→Governance Documents→[category] Archives→[your position].

Format: Please be sure every document includes the following: Date, your name and position, and document title (Annual Report, Toolkit, or other appropriate title). See the policy document, Format Guidelines for UMRA Documents.

Submit to: Please submit your digital material to OCC Co-Chair Cathy Lee Gierke at [email protected] and UMRA Archivist Julia Wallace at [email protected], no later than August 31, 2024.



Upcoming Events

Event Date: February 11, 2025, at 12:30pm

"Things that drive me crazy" will be the theme when the UMRA Photo Club meets on February 11. Newcomers are welcome.


Event Date: February 18, 2025, at 11am

Many life challenges that get in the way of quality of life and good health at home have little to do with medical issues. Cathy Lauring, our presenter for UMRA’s February 18 workshop, will explore a variety of resources to assist in keeping us healthy at home—including physical, emotional, cognitive, and financial services.


Event Date: February 21, 2025, at 2pm

John Bantle will lead the discussion of A Walk in the Woods: Rediscovering America on the Appalachian Trail by Bill Bryson when the UMRA book club meets via Zoom on February 21. 


Event Date: February 22, 2025, at 5pm

Join UMRA members to watch two of the best hockey teams in the nation. UMRA has negotiated a discounted ticket price of $33.


Event Date: February 25, 2025, at 11am

Barbara Klick, RN, MBA, the presenter for UMRA’s February 25 Forum, has decades of experience working in human and veterinary medicine, and will bring her wisdom and perspective to our discussion about what we can learn from our pets about facing end-of-life challenges and decisions.


Event Date: February 28, 2025, at 2pm

The Fourth Friday Book Club will meet via Zoom on February 28 from 2 to 3:30 p.m. CST to discuss The Adventures of Huckleberry Finn by Mark Twain.


Event Date: March 5, 2025, at 10am

Will Craig discusses using local sources for family history.


Event Date: March 11, 2025, at 12:30pm

Theme to be announced.


Event Date: April 7, 2025, at 9:30am

The UMRA Hiking Club will explore wildlife along the Mississippi River in Fort Snelling State Park. The 3.9-mile Pike Island Loop is generally considered an easy route and takes just over an hour. Hikers can leave at that point, or stay to add another short loop. The trail is located below the bluff on which the historic fort sits.  The last time we were there we saw a lot of deer, and the river always provides fascinating views.


Event Date: April 8, 2025, at 12:30pm

Theme to be announced.


Event Date: April 8, 2025, at 1pm

The University of Minnesota Archives, with its major holdings largely tucked away in two huge underground caverns along the Mississippi River under the West Bank campus, holds the essential records of our University of Minnesota’s past. University Archivist Erik Moore will explain the holdings and role of our extensive university archive and bring out a sampling of what it holds. At the end of our visit, he will conduct a tour of the literally cool caverns (Minnesota Library Access Center), revealing where these precious materials are housed, including the original tapes of KUOM, now Radio K.


Event Date: May 5, 2025, at 10am

Family history open discussion.